How-to
How to schedule a Google Meet (Calendar, Meet, or a link for later)
Last reviewed: By Cluesfinders Editorial Team
Scheduling a Google Meet ahead of time sends everyone an invite with the video link already built in — no scrambling for a link at the last minute. You can do it from Google Calendar, from Google Meet itself, or just grab a reusable link for later. Here is each way, step by step, including from your phone.
Disclosure: Cluesfinders is an independent affiliate of E-STAGE and may earn a commission if you sign up through our links, at no extra cost to you. That relationship does not change the facts we report about other platforms.
Ways to schedule a Google Meet, at a glance
| Google Calendar | From Meet | Link for later | |
|---|---|---|---|
| What it does | Event plus invites with the link | Opens a Calendar event to fill in | A reusable link, no calendar event |
| Best when | A planned meeting with guests | You are starting from Meet | You just need a link to send |
| Guests get | A calendar invite and reminder | A calendar invite | Whatever you send the link in |
Reflects Google Meet as of September 2026.
Schedule from Google Calendar
This is the most common way, and it sends guests an invite with the link built in.
- Open Google Calendar and click Create, then Event.
- Add a title, date, and time.
- Click Add Google Meet video conferencing.
- Add guests by name or email, then click Save to send the invites.
Schedule from Google Meet
- Go to Google Meet and click New meeting.
- Choose Schedule in Google Calendar — it opens a calendar event for you.
- Fill in the details and guests, then Save.
Get a link for later (no calendar event)
If you just need a link to send out, you do not have to create a calendar event at all.
- In Google Meet, click New meeting.
- Choose Create a meeting for later.
- Copy the link and share it whenever and however you like.
Schedule on your phone
- Open the Google Meet app and tap New.
- Tap Schedule to open Google Calendar.
- Enter the details and guests, then tap Save.
Invites and reminders
When you schedule through Calendar, guests get a calendar invite with the join link and a reminder before it starts. They can join from a browser, with or without a Google account.
Beyond a calendar invite
A calendar invite handles a meeting well. But for a public event — one with a registration page, automatic reminders, and a room that looks like your business rather than a generic call — a scheduled Meet link is not the right tool.
That is where a branded room or webinar fits, and for coaches and small businesses it is worth setting up separately.
When an invite isn’t enough
A calendar invite is fine for a meeting. For an event with a real registration page, reminders, and a room that looks like your business, a branded room fits better. See how white-label virtual meeting rooms work.
Explore white-label virtual meeting roomsCluesfinders is an independent affiliate of E-STAGE and may earn a commission from links on this page, at no extra cost to you.
Frequently asked questions
How do I schedule a Google Meet for later?
In Google Meet, click New meeting and choose Create a meeting for later to get a link, or Schedule in Google Calendar to send invites with the link built in.
How do I schedule a Google Meet and invite others?
Create a Google Calendar event, click Add Google Meet video conferencing, add your guests’ emails, and click Save — everyone gets an invite with the join link.
Can I schedule a Google Meet for someone else?
Yes, if you have edit access to their calendar, or by creating the event and adding them as a guest or co-host so they can start it.
Can I host a Google Meet for free?
Yes. A free Google account can host, though group calls with three or more people are capped at about 60 minutes.